For project managers

Get hours back every week — Ella handles the invoice audit

Every invoice verified against vendor commitments. Every mismatch flagged with evidence. Every decision ready in minutes, not hours. Ella does the cross-checking so you can focus on the build.

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You're drowning in invoices, not building

Invoice review is a PM's least favorite job — but it's the one that protects the budget. You can't skip it, but you also can't spend 5 hours a week on it when you're managing three active projects.

You're the bottleneck on every invoice

Every sub invoice lands on your desk. You dig through emails for the matching quote, check the version, compare line items, and confirm the work was done. Multiply that by 15 vendors and 3 active projects.

Context is scattered everywhere

The quote is in one email thread. The change order is in another. The inspection photo is on someone's phone. The contract is in a shared drive — maybe. You spend more time finding proof than reviewing it.

Problems surface after approval

You approved an invoice last Tuesday that referenced quote v2 — but v3 was the approved version. The duplicate line item didn't look like a duplicate because it was worded slightly differently. By the time you notice, the check is cut.

How it works

Your morning with Ella

Here’s what happens when an invoice hits your project inbox. Ella works in the background — you only step in when a decision is needed.

Sub sends Invoice #1842 via email

Ella classifies it, extracts 12 line items, resolves vendor to ABC Plumbing, and links it to Order #1234.

Ella Insights surface

Ella computes commitment variance: $42,800 invoiced against $38,500 committed. Flags +$4,300 overage (11.2%) with evidence.

You open Kiron

Invoice is in your review inbox with the flag, line-item comparison, and recommendation: hold approval, request CO.

You push back

Two minutes from inbox to decision. No email digging. No spreadsheet cross-checking.

Ella Insights

Six types of risk Ella catches automatically

Every new cost document triggers Ella’s financial AI assistant — checks that compute exact financials and surface concrete risks as Ella Insights with evidence. No guessing, no hallucinating numbers.

Invoiced above commitment

Ella tracks every vendor's cumulative invoices against their committed amount (order + change orders). When total invoiced exceeds total committed, she flags the exact variance — $2,500 over, 19.7% — with evidence.

Duplicate invoices

Same vendor, similar total, same date or matching doc number — Ella scores duplicate candidates against multiple criteria and only flags when the signal is strong. No false-positive noise.

Missing change orders

An invoice references scope that isn't covered by any approved quote or order. Ella detects the gap and recommends holding approval until a change order is signed.

Allowance overruns

Ella tracks line items flagged as allowances and monitors cumulative spend. When allowance spending trends above budget, you know before the final invoice arrives.

Revised documents

When a vendor sends a new quote with the same doc number, Ella recognizes it as a revision — auto-rejects the old one, computes the price delta, and flags the new version for review.

Budget line overruns

Trade-level spend trending above what was quoted or estimated. Ella rolls up all cost documents by trade and alerts you when a category is running hot.

Review inbox

One place for every decision

Every cost document that needs your attention lands in the review inbox — prioritized by risk. Overbilling at the top. Routine approvals at the bottom. Each item comes with the full context: vendor commitment, line-item comparison, and Ella's recommendation.

✓Approve, reject, or flag — one click

✓See cumulative spend per vendor alongside each invoice

✓Evidence and contract references attached automatically

✓Ask Ella questions about any document (Growth plan)

app.getkiron.com/projects/142-oakridge

Review Inbox

3 items need attention

ABC Plumbing

Invoice #1842

Action needed

Over commitment +$4,300

Neuwave Systems

Quote #19303 (revised)

Review

Replaces approved quote

Summit Electric

Invoice #445

Ready

No issues found

What changes when Ella joins your workflow

Without Ella

✗5+ hours per week on invoice review

✗Manually cross-checking quotes, emails, and spreadsheets

✗Cumulative overbilling caught weeks late

✗Duplicates slip through when you're busy

✗No audit trail for what was verified and when

With Ella

✓Every line item matched to its approved quote

✓Unpriced scope flagged before you approve

✓Change orders tracked against the budget

✓Overbilling surfaced the moment it lands

See what 5 hours back looks like

Book a 30-minute call. We'll walk through your actual invoices and show you what Ella catches — and how fast.

Book a 30-min demo

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